President: Also known as the chief executive officer (CEO) of the association, the president’s job is to prepare the agenda for each meeting and to preside over all association and board meetings. In addition, the president usually is granted the power to manage the daily affairs of the association and to approve and enter into agreements on the association’s behalf. In this role, the president is usually the liaison between the board of directors and any property managers retained by the association. Typically, a Condominium Association also has various committees (e.g. architectural review, landscaping, and communications) that assist in the operation of the association, and the president and Board appoints and oversees the committee chairs. The president also trains and prepares other directors for future leadership roles.

Vice President: The vice president’s role is to assist the president with all duties, and to assume those duties in the president’s absence or if the president is unable to act. The vice president may also be the chair for one or more of the association’s committees or coordinate the committees if the president turns this task over to the vice president. If the vice president coordinates the committees, that officer should lead efforts to maintain relevant information and records on committee work, assist with a committee’s achievement of its goals, relay committee accomplishments to the board, and recruit new committee members as necessary. 

Secretary: The secretary is responsible for delivering or posting notices of regular and special meetings, taking meeting minutes, and keeping track of time during meetings. The secretary also certifies all meeting notices and voting results and maintains proxies and association members’ voting authorizations. In addition, the secretary is responsible for maintaining the association’s corporate record book, which should include all meeting minutes and resolutions. Lastly, the secretary acts as the official line of communication with association members and, when necessary, is called upon to attest to the authenticity of the association’s corporate documents.

Treasurer: The treasurer is akin to the chief financial officer (CFO) for the association. The treasurer reviews and monitors financial statements and approves and monitors investments in accordance with the board’s policies. In addition, the treasurer reports on budgetary and financial matters at each board meeting. The treasurer also oversees the collection and expenditure of assessments.